Import Meet Entries
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      1. Swimmingly® Help Center
      2. Swimmingly® Clubhouse
      3. Import Meet Entries

      IMPORT meet entries into a swim meet in Swimmingly® Clubhouse

      Import meet entries into the Swimmingly Clubhouse via the SDIF (.SD3) or .CL2 file format

       

      The Swimmingly® Clubhouse supports importing meet entries in the SDIF (.SD3) or .CL2 file format per USA Swimming specifications. 

      The SD3/CL2 entry file may come from another swimming software including: 

      - HyTek Team Manager

      - TeamUnify

      - SwimTopia 

       

      If you want to skip this process, simply complete you meet entries directly in the Swimmingly® Clubhouse.

      Please note: SwimminglyFan is reserved for Swimmingly Clubhouse users. Guests that import entries will not have access to SwimminglyFan. 

      Guests can access their Heat Sheet and Line-Up By Age Group through the Clubhouse. 

      If the guest would like lite access to SwimminglyFan and the Swimmingly Clubhouse, proceed with Option 2 outlined here: https://splash.swimmingly.app/guest-club

      For access to the Swimmer IDs and the entries for the guest team, please refer to the Heat Sheet or the Line-up by Swimmer (which can be provided to you by a League Admin or a Swimmingly Rep).

      Step 1: Log into your Club Admin account in the Swimmingly® Clubhouse

      Click on the Meet Schedule tab

      Step 2: Locate your swim meet and click on the Meet box

      Step 3: Select "Import Meet Entries" 

      Step 4: Upload the meet entries file 

      Be sure to select the correct club when importing the meet entry file

      Please make sure that the Event Order, and event order #s in the meet entry file matches exactly with the Event Order in the Swimmingly® meet in the Clubhouse. 

      Please note: This "transfer file process" relies on the the file exchange between pieces of software. Swimmingly® is compatible with the SDIF (.SD3) or .CL2 file specification to import meet entries, and we provide an integrity 'check' of the file upon import, but some files may be lacking required data. We fully support any questions around the process of importing a supported .SD3/.CL2 file, but you may have to go back to where the file originated to modify data to support compatibility.

      Our standing recommendation to other swim software companies is cooperation around an open API between software platforms to provide a better experience to swim team/meet admins.

      Please note: that the Swimmingly Clubhouse does not support the import of exhibition entries. This limitation is due to compatibility issues with other outdated systems. The import and export file types (.sd3 and .cl2) do not have the capability to include exhibition swims. Unfortunately, these file types have never supported exhibition swims, so it is not possible to include them in the import and export functionality.

      Need to EXPORT your meet entries for an upcoming swim meet? Click HERE to learn how.